Finally. Know where your hotel's money is going.
Staff submit purchase requests in 60 seconds.
You approve with one tap — from anywhere.
Every spend tracked, every receipt stored, zero paperwork.
The problem
Running a hotel on WhatsApp and hope
Most boutique hotels still manage spend the same way they did 20 years ago. It costs them more than they realise.
Purchase approvals via WhatsApp
Staff message the owner to approve spends. No record. No visibility. Decisions made over voice notes and forgotten by Monday.
Receipts lost in pockets
Paper receipts. Crumpled photos sent to a WhatsApp group. Month-end becomes an archaeology project.
Month-end surprises
You only find out what was spent when the accountant calls. By then it's too late to do anything about it.
How it works
Simple by design. Powerful by result.
Hotspend removes every step that doesn't need to be there. Two actions. That's it.
Staff submit in seconds
Any team member opens Hotspend on their phone, fills in what they need or took a photo of the receipt, and hits send. No training required.
✓ Submitted in under 60 seconds
You approve with one tap
You get a clear notification with all the details. Approve or decline from anywhere — restaurant, pool terrace, or reception.
✓ Approved or declined in under 2 minutes
Our story
Hotspend was born in a small boutique hotel on the Costa del Sol. The owner — a friend — was spending every Sunday evening reconstructing the week's purchases from WhatsApp messages and crumpled receipts.
We built the first version in two weeks. Staff could submit on their phones. He could approve from his phone. Everything was logged. Sunday evenings became Sundays again.
We've refined it with real hotel teams ever since. Every feature exists because a real hotelier asked for it.
Before Hotspend, I was spending three hours every Monday morning working out what my team had spent the previous week. Now I know in real time. It's changed how I manage the property completely.
— Carmen R., General Manager · Boutique Hotel, Marbella
Features
Everything you need. Nothing you don't.
Instant request submission
Staff submit purchase requests in under a minute from any phone. No spreadsheets, no paper, no WhatsApp groups.
Full approval audit trail
Every approval, decline, and edit is recorded with a timestamp. Perfect for accountants and inspections.
Works on any device
Hotspend is a progressive web app. No downloads required. Open it in Safari or Chrome and it works like a native app.
Real-time notifications
Managers are alerted the moment a request comes in. Staff know immediately when something is approved or needs more information.
Supplier management
Keep a clean list of approved suppliers per department. Staff can only request from pre-approved vendors.
Export-ready reports
Download a clean CSV of all spend, by department, date range, or supplier — ready for your accountant.
Common questions
Do my staff need to download an app?
No. Hotspend works in any mobile browser. Staff can add it to their home screen for an app-like experience, but there is nothing to install from the App Store.
What languages does Hotspend support?
Hotspend is available in English and Spanish. Portuguese is coming soon.
Can I set spending limits per department?
Yes. You can set approval thresholds so that small purchases are auto-approved while larger spends always come to you.
How does the 7-day trial work?
You get full access to the Professional plan for 7 days. No credit card required. At the end of the trial, you choose a plan or your account pauses — no charges ever happen without your action.
Is my hotel's data secure?
Yes. All data is encrypted at rest and in transit. We use industry-standard security practices and your data is never shared with third parties.
Can I export data for my accountant?
Yes. You can export a full CSV of all transactions, receipts, and approvals at any time. Your accountant will thank you.
Ready to start?
Your hotel. Your money. Under control.
Set up Hotspend in under two minutes. Your team will be submitting requests before the end of the day.
No credit card required · Cancel any time · GDPR compliant · Data hosted in the EU